Effective Date: 16 January 2025
At India Compliances, we understand the importance of protecting the confidentiality of the personal, financial, and business information entrusted to us by our clients. This Confidentiality Policy outlines our commitment to safeguarding your sensitive information and our practices for maintaining its confidentiality.
1. Definition of Confidential Information
For the purpose of this policy, “Confidential Information” refers to any information, whether in verbal, written, or electronic form, that is shared with or disclosed to India Compliances, including but not limited to:
- Personal information (such as name, address, phone number, and email)
- Business or financial information (such as tax records, financial reports, or business plans)
- Legal documents (such as contracts, agreements, or filings)
- Any other data or information provided in connection with our services
2. Confidentiality Obligations
We are committed to the following confidentiality principles:
- Non-Disclosure: India Compliances will not disclose any confidential information to third parties unless required by law or with your prior consent.
- Limitation of Access: We limit access to confidential information to only those employees, contractors, or service providers who require the information to perform their duties.
- Use of Information: We will only use the confidential information for the purpose of providing the services you have requested and will not use it for any unauthorized purposes.
3. Data Protection Measures
To ensure the confidentiality of your information, India Compliances employs the following data protection measures:
- Encryption: We use encryption technology to secure sensitive data during transmission and storage.
- Secure Storage: Confidential information is stored on secure servers with access controls to prevent unauthorized access.
- Employee Training: Our employees and contractors are trained to handle confidential information in accordance with this policy and to maintain its confidentiality at all times.
- Compliance with Laws: We adhere to all applicable laws and regulations governing the protection of personal and business information, including data protection laws.
4. Exceptions to Confidentiality
The following exceptions apply to our confidentiality obligations:
- Legal Requirement: We may disclose confidential information if required by law, court order, or governmental regulation.
- Consent: If you provide explicit consent to disclose your information, we may do so within the scope of that consent.
- Public Information: Information that is already publicly available or becomes public through no fault of India Compliances is not considered confidential.
5. Client’s Responsibilities
While we take every measure to protect your information, clients are also responsible for:
- Ensuring that any sensitive information they share with us is accurate and up-to-date.
- Taking reasonable precautions to protect their personal accounts and login credentials when accessing services online.
6. Retention and Disposal of Confidential Information
India Compliances retains confidential information for as long as necessary to fulfill the purpose for which it was collected or as required by law. Once the information is no longer needed, we ensure that it is securely disposed of or anonymized.
7. Confidentiality After Service Termination
Even after the completion of services or the termination of our relationship, India Compliances remains obligated to protect the confidentiality of your information. We will not disclose your confidential information to any third party, except as required by law or with your consent.
8. Changes to This Confidentiality Policy
India Compliances reserves the right to update or modify this Confidentiality Policy at any time. Any changes will be posted on this page with the updated effective date. Please review this policy periodically to stay informed about how we are protecting your confidential information.
9. Contact Us
If you have any questions or concerns regarding our Confidentiality Policy or how we handle your confidential information, please contact us:
Email: info@indiacompliances.com
Phone: +91 78275 06550
Address: Logix Park, Plot No. 4&5, Sector 16, Noida
By using our services, you acknowledge that you have read, understood, and agreed to this Confidentiality Policy.
